These documents govern your use of Aafam Link LLC's website, services, and digital properties. Please read each section carefully. Your continued use of our services constitutes acceptance of these terms.
Aafam Link LLC ("Company," "we," "us," or "our"), a limited liability company organized and operating under the laws of the Commonwealth of Virginia, with its principal place of business in Newport News, Virginia, is committed to protecting the privacy, confidentiality, and security of the personal and financial information entrusted to us by our clients.
This Privacy Policy ("Policy") describes the types of information we collect, how we use and safeguard that information, our legal obligations under applicable federal and Virginia state law, and the rights and choices available to you as a data subject and client.
This Policy applies to all information collected through our website located at www.aafamlinkllc.com (the "Site"), our appointment booking platform, our contact and intake forms, our email communications, and all professional tax preparation, financial planning, and consultancy services rendered by Aafam Link LLC and its authorized personnel (collectively, the "Services").
This Policy is drafted in compliance with, and our data practices are governed by, the following federal statutes, federal regulations, and Virginia state law:
Aafam Link LLC makes no representation that this Policy satisfies the requirements of any jurisdiction outside the United States of America. If you access our Services from outside the United States, you do so at your own risk and are responsible for compliance with local laws.
When you engage our Services, request an appointment, submit an inquiry, or communicate with us, we collect information you voluntarily provide, which may include:
When you visit our Site, we may automatically collect limited technical information including your Internet Protocol (IP) address, browser type and version, operating system, referring URL, pages visited, and date and time of access. We do not use persistent tracking cookies for advertising purposes.
We do not knowingly collect biometric data, geolocation data, or any information from individuals under the age of thirteen (13) without verifiable parental consent. We do not purchase marketing lists or receive personal data from data brokers.
Aafam Link LLC uses the personal and financial information we collect solely for legitimate business purposes directly related to the provision of our Services. Specifically, we use your information to:
Federal law imposes strict confidentiality obligations on tax return preparers. Under IRC § 7216, it is a federal criminal offense — punishable by a fine of up to $1,000, imprisonment of not more than one year, or both — for any person who is engaged in the business of preparing tax returns, or providing auxiliary services in connection with such preparation, to knowingly or recklessly disclose or use any tax return information for any purpose other than to prepare, or assist in preparing, a tax return.
Authorized Uses Without Consent: Under Treasury Regulation § 301.7216-2, Aafam Link LLC may use and disclose tax return information without your consent for the following purposes:
Uses Requiring Written Consent: Any other use or disclosure of your tax return information — including disclosure to lenders for mortgage applications, financial institutions, or for marketing purposes — requires your prior written consent that complies with the requirements of IRS Revenue Procedure 2013-14, specifying the purpose, the intended recipient, and the information to be disclosed.
Because Aafam Link LLC provides financial services — specifically tax preparation, financial planning, and tax consultancy — we are a "financial institution" subject to the Gramm-Leach-Bliley Act (GLBA), 15 U.S.C. §§ 6801–6827. The GLBA requires that we provide you with clear notice of our privacy practices and protect the security and confidentiality of your nonpublic personal information (NPI).
We collect NPI from you directly on our service intake forms, tax preparation documents, and appointment booking records. We do not collect NPI from consumer reporting agencies or other third-party data brokers.
We do not share your NPI with nonaffiliated third parties for marketing purposes. We may share NPI only in the limited circumstances permitted under 15 U.S.C. § 6802(e), including disclosures required to effect, administer, or enforce a transaction you requested; disclosures to protect against fraud or unauthorized transactions; and disclosures pursuant to law enforcement requests as required by law.
Pursuant to 16 C.F.R. Part 314 (the FTC Safeguards Rule, as amended effective June 9, 2023), Aafam Link LLC maintains a comprehensive written Information Security Program designed to protect the security, confidentiality, and integrity of client NPI. Our program includes: designating a qualified individual responsible for overseeing the program; conducting periodic risk assessments; implementing physical, technical, and administrative safeguards; training personnel in security practices; monitoring and testing controls; and responding to and recovering from security incidents.
Aafam Link LLC does not disclose your personal or financial information to third parties except in the following circumstances, each of which is either required by law, necessary to provide the Services, or within the scope of your informed consent:
As a business operating in the Commonwealth of Virginia, Aafam Link LLC recognizes and honors the rights afforded to Virginia residents under the Virginia Consumer Data Protection Act (VCDPA). Virginia residents whose personal data is processed by Aafam Link LLC have the following rights, subject to certain exceptions provided by law:
To exercise any of the foregoing rights, please submit a verifiable request to our Privacy Officer using the contact information in Section 16. We will respond to authenticated requests within forty-five (45) days, with a possible extension of an additional forty-five (45) days where reasonably necessary, per Va. Code Ann. § 59.1-578. If we decline a request, you may appeal our decision by contacting us, and if we deny your appeal, you may contact the Virginia Attorney General at oag.state.va.us.
Aafam Link LLC implements and maintains administrative, technical, and physical security measures reasonably designed to protect your personal and financial information from unauthorized access, disclosure, alteration, destruction, or misuse. These safeguards are calibrated to the sensitivity of the data we hold, consistent with our obligations under the FTC Safeguards Rule (16 C.F.R. Part 314) and applicable Virginia law.
Our security measures include, but are not limited to, access controls limiting data access to authorized personnel on a need-to-know basis; encryption of data in transmission using industry-standard Transport Layer Security (TLS); secure, access-controlled physical file storage for paper documents; employee training on data security and confidentiality obligations; and incident response procedures consistent with Va. Code Ann. § 18.2-186.6.
No data transmission over the Internet or method of electronic storage is one hundred percent secure. While we strive to protect your personal information using commercially reasonable means, we cannot guarantee absolute security and disclaim liability for security breaches to the extent permitted by applicable law.
Aafam Link LLC retains your tax return information and related personal data for as long as necessary to fulfill the purposes described in this Policy, and in any event for a minimum of three (3) years from the date of filing of the relevant return, consistent with IRC § 6107(b), which requires tax preparers to retain copies of returns or lists of taxpayers for a period of three years.
We may retain certain records for longer periods as required by IRS regulations, Virginia state law, or applicable professional standards, including records related to audits, collections, or litigation holds. Upon the lawful expiration of retention obligations, we will securely destroy or de-identify your personal information in a manner that renders it unrecoverable.
Our Site and Services are not directed to children under the age of thirteen (13). We do not knowingly collect personal information from any individual under thirteen years of age through our digital platforms. If we become aware that we have collected personal information from a child under thirteen without verifiable parental consent, we will take prompt steps to delete that information consistent with our obligations under COPPA.
Tax preparation services for dependents under the age of eighteen (18) are provided through the responsible parent or legal guardian, who assumes full responsibility for authorizing the collection and use of the dependent's information in connection with our Services.
If you subscribe to our newsletter or provide your email address in connection with our Services, we may send you commercial email communications regarding tax tips, service updates, and promotional offers. All such communications will comply with the CAN-SPAM Act, including clear identification of the sender, a valid physical postal address, and an unsubscribe mechanism that is honored within ten (10) business days of your opt-out request.
You may opt out of promotional communications at any time by clicking the "Unsubscribe" link in any email, by emailing us at [email protected], or by calling (757) 813-2202. Transactional communications related to active service engagements (appointment confirmations, document requests) are not subject to opt-out.
The United States Constitution provides a foundational framework for privacy rights that shapes our obligations and your protections. While the Constitution does not expressly enumerate a general right to privacy, the Supreme Court has recognized constitutionally protected privacy interests arising from the First, Fourth, Fifth, and Fourteenth Amendments.
The Fourth Amendment (U.S. Const. amend. IV) protects individuals against unreasonable government searches and seizures of their papers, records, and effects. In the context of tax records, the Supreme Court has recognized that while taxpayers have limited Fourth Amendment protections against lawful IRS summons (see United States v. Miller, 425 U.S. 435 (1976)), the protections afforded by IRC § 7216 and the GLBA operate as statutory safeguards reinforcing the spirit of Fourth Amendment privacy values in the private sector context.
The Fifth Amendment (U.S. Const. amend. V) protects individuals from being compelled to be witnesses against themselves. This protection is relevant in the tax preparation context, particularly with respect to IRS examination and audit proceedings. Aafam Link LLC, as your authorized representative, is committed to protecting your interests and will not voluntarily disclose information that may be adverse to your legal position without your informed consent or lawful compulsion.
The Fourteenth Amendment (U.S. Const. amend. XIV, § 1) guarantees due process and equal protection under the law. Aafam Link LLC is committed to applying its privacy policies equitably to all clients, without discrimination on the basis of race, color, national origin, sex, religion, disability, or other protected characteristics.
In addition to your rights under the VCDPA (Section 9), you have the following rights and choices with respect to your personal and financial information:
This Privacy Policy was last reviewed and approved by authorized management of Aafam Link LLC on March 26, 2026. We reserve the right to modify this Policy at any time. Material changes will be communicated by posting a revised Policy on our Site with an updated effective date. Your continued use of our Services following such notice constitutes your acceptance of the revised Policy.
These Terms of Service ("Terms," "Agreement") constitute a legally binding contract between you ("Client," "User," "you," or "your") and Aafam Link LLC, a Virginia limited liability company ("Aafam Link," "Company," "we," "us," or "our"), governing your access to and use of the website at www.aafamlinkllc.com and all professional services offered thereunder.
By accessing our Site, submitting an inquiry or appointment request, executing a service engagement, or receiving any Services from Aafam Link LLC, you represent and warrant that: (i) you have read, understood, and agree to be bound by these Terms; (ii) you have the legal capacity to enter into this Agreement; (iii) if acting on behalf of a legal entity, you have the authority to bind that entity to these Terms; and (iv) you will comply with all applicable federal, state, and local laws and regulations in your use of our Services.
If you do not agree to these Terms in their entirety, you must immediately cease all use of the Site and Services. These Terms may be updated by Aafam Link LLC from time to time, and your continued use of the Services following notice of any modifications constitutes your acceptance of the amended Terms.
These Terms shall be governed by and construed in accordance with the laws of the Commonwealth of Virginia, without regard to its conflict of law principles, except to the extent that federal law expressly preempts state law. All claims, disputes, or controversies arising out of or relating to these Terms or the Services that are not resolved through the dispute resolution mechanism in Section 12 shall be submitted to the exclusive jurisdiction of the state or federal courts located in Newport News, Virginia or the Eastern District of Virginia, Newport News Division.
You hereby irrevocably consent to the personal jurisdiction of such courts, waive any objection to venue in such courts, and waive any claim that such courts are an inconvenient forum. Any judgment rendered by such courts shall be enforceable in any court of competent jurisdiction.
To the extent that Aafam Link LLC's personnel are authorized practitioners under IRS Circular 230, the provision of all tax preparation and representation services is subject to the standards of professional conduct set forth therein, including, without limitation, the standards governing advice, competence, diligence, conflicts of interest, fees, and advertising.
Pursuant to 31 C.F.R. § 10.35, any written tax advice provided by Aafam Link LLC that does not constitute a "covered opinion" is subject to the applicable standards of practice under Circular 230. We are required to exercise professional judgment, maintain competency, and act in your best interest consistent with our professional obligations and applicable law.
Circular 230 Disclosure: To ensure compliance with requirements imposed by the Treasury Department, we inform you that any U.S. federal tax advice contained in this or any other communication from Aafam Link LLC is not intended or written to be used, and cannot be used, for the purpose of (i) avoiding penalties under the Internal Revenue Code or (ii) promoting, marketing, or recommending to another party any transaction or matter addressed herein, unless expressly stated otherwise and accompanied by a formal written opinion meeting the requirements of Circular 230.
Aafam Link LLC provides the following professional services to individuals and businesses in the Hampton Roads area of Virginia and surrounding localities:
The accuracy and completeness of your tax returns depend on your good-faith provision of all relevant information. You agree and acknowledge that:
Professional service fees are agreed upon at the commencement of each engagement, as set forth in a written engagement letter or invoice. All fees are subject to the following terms:
Your agreement to these Terms through any electronic means — including checking a consent box, submitting an online form, or digitally signing any document — constitutes a valid and legally binding electronic signature under the E-Sign Act and the Virginia UETA. You consent to the use of electronic records and signatures in connection with all aspects of your engagement with Aafam Link LLC.
You have the right to receive a paper copy of any electronic record upon request. This right shall not constitute a waiver of the electronic record provisions of this Agreement unless you specifically withdraw your consent to electronic transactions in writing.
All content on the Site, including text, graphics, logos, service descriptions, images, and software, is the property of Aafam Link LLC or its content suppliers and is protected under United States copyright law (17 U.S.C. §§ 101 et seq.), trademark law (15 U.S.C. §§ 1051 et seq.), and other applicable intellectual property laws. You are granted a limited, non-exclusive, non-transferable, revocable license to access and view Site content for personal, non-commercial purposes only.
You may not copy, reproduce, distribute, modify, create derivative works of, publicly display, or commercially exploit any content from our Site without the express prior written consent of Aafam Link LLC. Unauthorized use may subject you to civil and criminal liability under federal copyright law.
The completed tax returns and financial documents we prepare on your behalf remain your property. Aafam Link LLC retains copies solely for the mandatory retention period required by IRC § 6107(b) and applicable professional standards.
THE SITE AND ITS CONTENT ARE PROVIDED ON AN "AS IS" AND "AS AVAILABLE" BASIS WITHOUT ANY WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, TO THE FULLEST EXTENT PERMITTED BY APPLICABLE LAW. AAFAM LINK LLC EXPRESSLY DISCLAIMS ALL WARRANTIES, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-INFRINGEMENT.
Aafam Link LLC does not warrant that: (i) the Site will be uninterrupted, error-free, or secure; (ii) any tax advice provided will result in any specific tax outcome, refund, or reduction of tax liability; (iii) the IRS or any state tax authority will accept any filed return; or (iv) the Site is free from viruses, malware, or other harmful components.
Tax law is subject to change by act of Congress, Treasury regulation, IRS guidance, and judicial interpretation. Aafam Link LLC does not warrant that any tax advice provided will remain applicable following changes in law. We are not responsible for any adverse tax consequences resulting from changes in law occurring after the date services are rendered.
TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT SHALL AAFAM LINK LLC, ITS MEMBERS, MANAGERS, EMPLOYEES, AGENTS, OR CONTRACTORS BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, EXEMPLARY, OR PUNITIVE DAMAGES, INCLUDING WITHOUT LIMITATION LOST PROFITS, LOSS OF DATA, OR LOSS OF GOODWILL, ARISING FROM OR RELATING TO YOUR USE OF THE SITE OR SERVICES, EVEN IF AAFAM LINK LLC HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
Aafam Link LLC's aggregate liability to you for any and all claims arising from or related to a specific service engagement shall not exceed the total fees paid by you to Aafam Link LLC for the specific service giving rise to the claim in the twelve (12) months preceding the event giving rise to liability.
Aafam Link LLC shall not be liable for any IRS penalties, interest, assessments, or additional tax due arising from your failure to provide complete and accurate information, errors in returns filed by prior preparers, changes in applicable law, or IRS interpretations differing from those applied at the time services were rendered.
Some jurisdictions do not permit the limitation of certain warranties or the exclusion of liability for certain types of damages. To the extent that applicable law does not permit such exclusions or limitations, they shall apply to the fullest extent permitted by law.
You agree to defend, indemnify, and hold harmless Aafam Link LLC, its members, managers, officers, employees, contractors, agents, successors, and assigns (collectively, "Indemnified Parties") from and against any and all claims, liabilities, damages, judgments, awards, losses, costs, expenses, and attorneys' fees (including IRS penalties and interest) arising out of or relating to: (a) your violation of these Terms; (b) your use or misuse of the Site or Services; (c) your provision of false, inaccurate, or incomplete information in connection with any tax return we prepare; (d) your violation of any federal, state, or local law or the rights of any third party; or (e) any claim by the IRS or other taxing authority arising from inaccuracies attributable to information you supplied.
Aafam Link LLC reserves the right to assume exclusive control of the defense of any matter for which you are required to indemnify us, in which case you agree to cooperate fully with our defense at your expense.
In the event of any dispute, claim, or controversy between you and Aafam Link LLC arising out of or relating to these Terms or the Services ("Dispute"), the parties agree to first attempt to resolve the Dispute through good-faith negotiation. Either party shall provide written notice of the Dispute, and the parties shall have thirty (30) days from such notice to resolve the matter informally.
If the Dispute is not resolved through negotiation within thirty (30) days, the Dispute shall be submitted to final and binding arbitration administered by the American Arbitration Association (AAA) pursuant to its Commercial Arbitration Rules. The arbitration shall take place in Newport News, Virginia, or by video conference if agreed by the parties. The arbitrator's decision shall be final and binding and may be entered as a judgment in any court of competent jurisdiction. Each party shall bear its own arbitration costs, except as the arbitrator may determine to be appropriate under the circumstances.
Notwithstanding the foregoing, either party may seek emergency or preliminary injunctive or equitable relief in a court of competent jurisdiction to prevent irreparable harm pending arbitration, without waiving the right to arbitrate the underlying Dispute. Claims for amounts less than ten thousand dollars ($10,000) may be brought in small claims court in the City of Newport News, Virginia, at the filing party's election.
TO THE FULLEST EXTENT PERMITTED BY APPLICABLE LAW, YOU WAIVE ANY RIGHT TO BRING OR PARTICIPATE IN ANY CLASS, COLLECTIVE, OR REPRESENTATIVE ACTION AGAINST AAFAM LINK LLC. ALL DISPUTES MUST BE BROUGHT IN AN INDIVIDUAL CAPACITY ONLY. This waiver is a material term of these Terms and may not be severed from the arbitration provision.
You agree not to use the Site or Services to:
Aafam Link LLC reserves the right, at its sole discretion and without notice or liability, to terminate or suspend your access to the Site or any aspect of the Services for any reason, including, without limitation, your breach of these Terms, suspected fraudulent or illegal conduct, or any other conduct that we determine, in our reasonable judgment, to be harmful to Aafam Link LLC, other clients, or third parties.
A Client may terminate a service engagement at any time by providing written notice to Aafam Link LLC. Fees for Services rendered prior to termination remain due and payable. Any work product delivered prior to termination shall be subject to the applicable provisions of these Terms.
Upon termination of any engagement, Aafam Link LLC will, upon written request, return or provide copies of documents and information you supplied, subject to applicable legal and regulatory retention obligations. The provisions of these Terms that by their nature should survive termination (including Sections 7–12 and 15) shall so survive.
These Terms of Service were last reviewed and approved by authorized management of Aafam Link LLC on March 26, 2026. The current version of these Terms supersedes and replaces all prior versions.
Aafam Link LLC is firmly committed to ensuring that our website at www.aafamlinkllc.com and all related digital properties are accessible to all individuals, including people with disabilities. We believe that digital access to professional tax and financial services is a matter of equal opportunity and dignity, and we are committed to removing barriers that would prevent full and equal participation by any member of the public.
This Accessibility Statement describes our current conformance status with recognized accessibility standards, the measures we have taken to improve accessibility, known limitations, and how you may contact us for assistance or to report an accessibility barrier.
We are committed to continuous improvement of our digital accessibility and regularly test our Site against recognized technical standards. We welcome feedback from all users and treat accessibility reports with urgency.
The U.S. Department of Justice has consistently taken the position that the ADA's Title III requirements apply to the websites of entities that operate as places of public accommodation, including businesses providing professional services to the public. In Robles v. Domino's Pizza, LLC, 913 F.3d 898 (9th Cir. 2019), the Ninth Circuit affirmed that the ADA applies to commercial websites with a sufficient nexus to a physical location. We adopt this interpretation as the applicable standard for our digital operations.
Aafam Link LLC targets conformance with WCAG 2.1 Level AA across all pages of www.aafamlinkllc.com. WCAG 2.1 is organized under four foundational principles, each containing guidelines and testable success criteria:
| Principle | Meaning | Key Requirements | Our Status |
|---|---|---|---|
| Perceivable | Information and UI components must be presentable to users in ways they can perceive | Text alternatives for non-text content; captions for audio; adaptable content; sufficient color contrast (≥4.5:1 for text) | Level AA |
| Operable | UI components and navigation must be operable by all users | All functionality available via keyboard; no content that causes seizures; sufficient time to complete tasks; navigable structure | Level AA |
| Understandable | Information and operation of the UI must be understandable | Readable text; predictable behavior; input assistance and error identification | Level AA |
| Robust | Content must be robust enough to be interpreted by assistive technologies | Valid, well-formed HTML; ARIA roles and properties; compatible with current assistive technology | Partial |
Our partial conformance with the "Robust" criterion reflects known limitations described in Section 5. We are actively remediating these items.
The following accessibility features have been implemented on our Site:
While we strive for full WCAG 2.1 Level AA conformance, we are aware of the following areas where our Site may not yet fully meet this standard, and we are committed to addressing each within the timeframe indicated:
Our Site is designed and tested to be compatible with the following combinations of assistive technology and browsers, which represent the most common configurations used by individuals with disabilities according to the WebAIM Screen Reader User Survey:
We do not support Internet Explorer. Users of Internet Explorer may experience degraded accessibility and are encouraged to use a modern, standards-compliant browser.
Aafam Link LLC is committed to providing our professional tax and financial services in an accessible manner to all clients, including clients with disabilities. We offer the following accommodations:
We do not charge any additional fee for accommodations provided to clients with disabilities. Requests for accommodations will be honored to the greatest extent reasonably practicable, consistent with our obligations under Title III of the ADA and the Virginia Human Rights Act.
We welcome feedback on the accessibility of our Site and Services. If you experience an accessibility barrier, need assistance accessing any feature or content, or wish to request a reasonable accommodation, please contact us:
If you are dissatisfied with our response to an accessibility complaint, you have the right to file a complaint with the following external agencies:
Filing an accessibility complaint with Aafam Link LLC does not waive your right to file a complaint with any government agency. We are committed to resolving all accessibility issues in a cooperative and timely manner and prefer to resolve complaints directly before any third-party process is initiated.
Aafam Link LLC treats digital accessibility as an ongoing operational responsibility rather than a one-time compliance exercise. We commit to:
This Accessibility Statement was prepared with reference to the W3C Accessibility Conformance Testing (ACT) Rules Framework and the WAI-ARIA Authoring Practices Guide 1.2. We use this statement as a living document, subject to update as our conformance improves and as applicable standards evolve.
This Accessibility Statement was last reviewed and updated on March 26, 2026. It will next be reviewed no later than March 26, 2027, or upon any material change to the Site's structure, features, or applicable legal requirements.
Aafam Link LLC — Committed to equal access for all.